Upcoming Board Meetings

Minutes of all Board Meetings can be found under Documents > Board.

> How to use Uber Conference to join board meetings
 


Upcoming Board Meetings

Monday, August 12, 2019, 8:00 pm EDT, via Google Conference

https://meet.google.com/gkv-ewzp-uce

tel:+1-402-867-1126

Agenda

  • Approval of credentials committee for the AGM
  • Application for supporting membership from VINDURA, LLC
  • Discussion of the retirement of Donna Fluegel and the future of ONA

Recent Meetings

Saturday, April 13, 2019, 3:00 pm EDT, Hampton Inn Dumfries/Quantico, 16959 Old Stage Rd., Dumfries, VA 22025

Agenda

  • Approval of minutes from previous meeting (March 13)
  • Financial Report
  • Items for Board approval
    • Bid from BAOC for 2019 Nationals
    • Update on status of any potential bids for future events
  • Fee Structure Task Group Proposal
  • Discussion Items
    • Report from Technology Committee
    • Report from Coaching Committee
    • Any other committee reports
  • Strategic Planning Discussion
  • Approve future meeting plans

Proposed Next Meeting(s):

  • If business comes up requiring it - phone meeting during the summer
  • Board Meeting and AGM - September 6-8 at Nationals, Big Basin, CA
  • Budget Meeting - October 19 at Masters Nationals, NH

Wednesday, Mar. 13, 2019, via UberConference

Wednesday, Jan. 2, 2019, via UberConference


Thursday, Dec. 20, 2018, 8:30 pm EST, via UberConference

Agenda

  • Approval of minutes from previous meeting (November 29)
  • [Rules Proposals for 2019 - Change to “Nationals” for Rogaines (Withdrawn - 12/12/18)]
  • Budget for 2019
  • Proposal to fund upgrades to EventReg registration system
  • Short discussion on procedures for newly received charter applications
     
  • Next Scheduled Meeting: Saturday, April 13, 2019 at Junior Nationals, VA (Time and Place TBD)

Thursday, Nov. 29, 2018, 8:30 pm EST, via UberConference

Agenda

  • Approval of minutes from previous meeting (October 4)
  • Presentation to Board on OUSA online security - Ed Despard
  • Items for Board approval
    • Bid for 2019 OUSA Jr. Nationals, Apr 13-14 - QOC - Alex Jospe
    • Bid for 2018 OUSA Masters Nationals, Mar 22-24 - OCIN - Alex Jospe
  • Abuse Policy - Barb Bryant
  • Nationals Bid Policy - Alex Jospe
  • Rules Proposals for 2019
  1. Temp-O Rankings Proposal
  2. Trail-O Team Selections Proposal
  3. Change to IS/IC Category names
  4. Change to “Nationals” in all Disciplines
  5. Change Sanctioning Fees to include Students in with Juniors
  6. Discuss potential changes to scale rules
  7. Discuss potential changes to fee-waiver NRE rules
  • Presentation to Board on Trail Orienteering development - Russ Myer (CRNA)
  • Discussion of budget for 2019
    • Proposal to eliminate charges based on number of club members
  • Update on Conversion to G-Suite
  • Update on Insurance for 2019
  • Set and discuss future meeting dates

Thursday, Oct. 4, 2018, 8:30 pm EDT, via UberConference — Agenda

Saturday, Sept. 1, 2018, 4:00 pm MDT, Laramie Plains Civic Center (Phoenix Ballroom), 710 E. Garfield St., Laramie, WY  82070 (after the AGM)

Agenda

  • Opening of Meeting
  • Approval of minutes from August 2nd meeting
  • Vote for Executive positions (interest to be updated as it is received)
    • President – William Jameson has declared his interest
    • VP, Competition
    • VP, Finance – Pat Meehan has declared his interest
    • VP, Clubs
    • VP, Youth Initiatives - Barb Bryant has declared her interest
    • Secretary – Kris Beecroft has declared her interest
  • Technology Committee
    • Next steps for the committee 
    • Discussion on Event Register
  • Finance Update
    • Any discussion that might evolve from the AGM financial review
  • Long range planning
    • Championship bids for 2019, 2020, 2021
    • High-level events for 2020, 2021, 2023
    • Expanding our pool of ability for hosting high-level events
    • Question of controller vs consultant
  • Other Committees
    • Junior Nationals scoring 
    • Rankings
  • Adjourn

Thursday, Aug. 2, 2018, 8:00 pm EDT, Uber Conference

Agenda

  • Call meeting to order
  • Approve minutes from last Board meeting
  • Call for discussion and vote on bid from OCIN and SMOC for 2018 U.S. National Championships 
  • AGM discussion:
    • Board attendance
    • Slate of candidates
    • Board meeting post-AGM
    • Town Hall meeting
  • Any other new news or discussion items?
  • Adjourn

Saturday, April 28, 2018, 3:00 pm EDT (12:00 PDT), Fairfield Inn and Suites, 115 Conz St., Northampton, MA  01060

Agenda

  • Opening of Meeting
  • Approval of minutes from March 22 meeting
  • Finances and Current State – Pat Meehan
  • Updates on:
    • WOC and JWOC Team Preparation – Alex Jospe
    • Mapping Program – Peter Goodwin
    • Social Media Coordinator – Kris Beecroft
    • Website Upgrade and Redesign – Kris Beecroft and Bob Forgrave
    • Facebook Promo Program – Bob Forgrave
  • Discussion Items:
    • Lack of Championship Events
    • AGM, Convention? and Elections
    • World Orienteering Day – Barb Bryant
  • End of Meeting

Thursday, March 22, 2018, 8:00 pm Eastern Time (5:00 Pacific), online/phone (teleconference)

  • Agenda

    • Review and vote on bid from BAOC for the 2020 North American Championships
    • Review sponsorship opportunity with Silva
    • Update from VP of Finance
    • Update on RFP for website improvements
    • Discussion on supporting member clubs

Saturday, Jan. 13, 2018, 3:00 pm Eastern Time (12:00 pm Pacific), Hampton Inn, 1702 Washington Road, Thomson, GA  30824

  • Agenda
    • Approval of minutes from Dec. 21 meeting
    • Budget review
    • Update on transition to Jitasa / Treasurer role
    • Update on Endowment Fund
    • World Orienteering Day - discussion about plans
    • 2018 National Event Schedule
    • 2018 World Masters Ski-O champs
    • Review of new OUSA Library: plans, deliverables, agendas, meetings, budget docs, etc.
    • OUSA addresses to use in 2018
    • O/NA plans for 2018
    • Discussion around the Board’s involvement/responsibilities with directing the Teams
    • Safety Review - safety manuals, SafeSport training, background checks, etc.

Thursday, Dec. 21, 2017, 8:00 pm Eastern Time (5:00 Pacific), online/phone (teleconference)

  • Agenda
    • Approval of minutes from Dec. 7 meeting
    • Continuation of discussion and vote on budget proposal from Finance Committee (supporting documentation to be added)

Thursday, Dec. 7, 2017, 8:00 pm Eastern Time (5:00 Pacific), online/phone (teleconference)

  • Agenda
    • Approval of the minutes from the Nov. 16 BOD meeting.
    • Discussion and vote on rules changes to accommodate changes being made by the previously approved Sport Working Group proposal
    • Discussion and vote on changes to club membership fee policy
    • Discussion and vote on budget proposal from Finance Committee (supporting documentation to be added)

Thursday, Nov. 16, 2017, 8:00 pm Eastern Time (5:00 Pacific), online/phone (teleconference)

  • Agenda
    • Approval of the minutes from the Nov. 11 BOD meeting.
    • Report and proposal on changes to definition for start fees
    • Proposal to discontinue current contract with Robin Shannonhouse on 12/31/2017
    • Key outcomes and actions from the USOC workshop
    • Budget Discussion

Saturday, Nov. 11, 2017, 3:00 pm Eastern Time, Quantico, VA

  • Agenda
    • Approval of the minutes from the Sept. 28 BOD meeting.
    • Updates on:
      - Insurance for 2018
      - World Masters Ski-O
      - Financial System Migration
      - Mapping Program​
    • Technology discussion
    • Budget Discussion

Thursday, Sept. 28, 2017, 8:00 pm Eastern Time (5:00 Pacific), online/phone (teleconference)

  • Agenda
    • Approval of the minutes from the Sept. 16 BOD meeting.
    • VOTE: Map Grant request from COK. Greg Lennon presenting
    • Budget discussion. Pat Meehan will present a timeline for the creation of the 2018 budget and will task Board members with the initial actions to start forming the budget.
    • VOTE: Junior Development Coach position. This portion of the meeting will be closed and all non-Board members will be asked to leave the call. Alex Jospe presenting.

Saturday, Sept 16, 2017, 4:00 pm Annual General Meeting, followed by Board Meeting

  • Meeting information: AGM on Sat. 9/16/17, in the Humphrey Nature Center in Letchworth State Park. Board meeting will begin at 5:15 pm.
  • Agenda
    1. Approval of minutes from July 19, 2017 meeting
    2. Vote on BOD leadership until next AGM
      • President — currently Kris Beecroft; willing to stand again
      • VP Finance — currently Pat Meehan; willing to stand again
      • VP Clubs — currently Bob Forgrave; willing to stand again
      • VP Competition — currently Alex Jospé; willing to stand again
      • Secretary — currently Barb Bryant; would like VP Youth Development position, if approved
    3. Vote on creation of VP Youth Development
    4. Vote on person to assume the office of VP Youth Development
    5. Vote on National Events proposal put forth by Alex Jospe
    6. Discussion of Navigation Games application as an associate member — Barb Bryant, presenter
    7. Update on 50th Anniversary Fund / Mapping program — Peter Goodwin, presenter
    8. Update on 50th Anniversary Fund / Marketing program — Bob Forgrave, presenter
    9. Discussion of proposed quarterly phone calls with club presidents — Kris Beecroft, presenter
    10. Discussion on establishing a policy on how clubs should collect sensitive information, via EventReg or other methods
    11. Review of document outlining how juniors are giving back to the O community — Alex Jospé, presenter

June 19, 2017 8:00pm Eastern Time (5:00 Pacific), teleconference

  • Meeting information: Mon 6/19/2017, 8:00 PM Eastern Daylight Time
  • Agenda
    1. Vote on new VP of Clubs to complete the current term of Greg Lennon. The current nominee is Bob Forgrave.
    2. Proposal from Erin Schirm and Alex Jospé on the future of the Junior Team (revised June 19)
    3. Report from Pat Meehan on the current financial state of OUSA.
    4. Report from Alex Jospé on the 2018 WC Ski-O.
    5. Update from Boris and Ian on the progress on the club survey regarding club website template design.
    6. Update on mapping proposal from Kris and Peter.
    7. Update from Ian on the one-day convention at the AGM in September

April 24, 2017 7:00pm EDT / 4:00 pm PST — via internet

March 25  — at O in the Oaks, California

Wednesday, February 1, 2017, 7:00-8:30 PM EST - online/phone

Saturday, January 14, 2017, 2:00-5:00 PM EST  — at Georgia Navigator Cup, Pine Mountain, Georgia


Monday, December 19, Teleconference, 7:00-9:30 PM EST

Monday, December 12, Teleconference, 8:00-9:30 PM EST

Monday, November 28, Teleconference, 8:00-9:30 PM EST